Orthodox Parish of the Nativity of the Mother of God, Bristol
DATA PRIVACY POLICY
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation 2016/679 (the “GDPR”).
2. Who are we?
The Orthodox Parish of the Nativity of the Mother of God is the Data Controller and gives responsibility to the Data Control Officer (contact details below). This means that s/he, in consultation with the Parish Council, decides how your personal data is processed and for what purposes.
3. How do we process your personal data?
The Orthodox Parish of the Nativity of the Mother of God, Bristol complies with its obligations under the GDPR and any subsequent legislation. In particular, the relevant parts of Articles 6 & 9 of the GDPR. We do this by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data. We use your personal data for the following purposes: –
For members of the clergy to provide pastoral care to parishioners;
To enable us to provide a voluntary service for the benefit of the public as specified in our constitution;
To administer membership records;
To raise funds and promote the interests of the charity;
To manage any employees and volunteers;
To maintain our own accounts and records, including processing gift aid applications.
To operate the Orthodox Church of the Nativity of the Mother of God, Bristol web site and deliver the services that individuals have requested.
To inform individuals of news, events, activities or services running at the Orthodox Church of the Nativity of the Mother of God, Bristol and to contact individuals to ask about their opinions of current services or of any new services that may be offered.
To contact parents about Sunday Schools and adults about catechetical and similar activities.
4. Sharing your personal data
Your personal data will be treated as strictly confidential, and will be shared only with the Parish Priest and members of the Parish Council, or those delegated by the Council, in order that they can carry out their office or role. We will not share your data with third parties outside the parish without your consent.
5. How long do we keep your personal data?
Parish Council members and those deputed by them, other than those maintaining ongoing parish records, will only hold your data for the length of time necessary to complete a task or function.
We keep your personal data for no longer than reasonably necessary for the purposes listed above. We will seek to update your data at least every five years in order to maintain an accurate record and to ensure we maintain mutual contact between members of the parish and the parish administration. We also keep a historic record of parish members, but otherwise once a member leaves the parish, and they notify the Secretary or Data Controller, their data will be deleted, unless they ask otherwise. By a ‘member’ we include those who have paid their membership subscription, plus those others who attend the church and who give their data to us.
6. Your rights and your personal data
Unless subject to a legal exemption, you have the following rights with respect to your personal data: –
The right to request a copy of your personal data which the Orthodox Parish of the Nativity of the Mother of God holds about you;
The right to request that the data controller of the The Orthodox Parish of the Nativity of the Mother of God corrects any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for The Orthodox Parish of the Nativity of the Mother of God to retain such data;
The right to withdraw your consent to the processing at any time.
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to lodge a complaint with the Information Commissioners Office.
7. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
8. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the Parish Secretary / Parish Administrator at
secretary@bristol-orthodox-church.org.uk or
info@bristol-orthodox-church.org.uk
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/
or at the Information Commissioner’s Office, Wycliffe House,
Water Lane, Wilmslow, Cheshire. SK9 5AF.
9. Consent Form
The following is the Consent form we are using. If you want to register with us, either copy this form and paste it into and email, or just email us and we will send you one: info@bristol-orthodox-church.co.uk
Please fill this in. Keep a copy for yourself. Send the completed form back to us.
DATA PROTECTION: GIVING CONSENT
Your privacy is important to us, and we want to communicate with church members in a way which has their consent, and which is in line with UK law on data protection. As a result of a change in UK Regulation (GDPR, 25/5/18), we now need your consent to how we contact you. Please fill in the contact details you want us to use to communicate with you:
Name _____________________________________________________
Address: ___________________________________________________
___________________________________________________
Email Address: ________________________________________________
Phone Number: ________________________________________________
By signing this form (by email please type yes/no and your name and date as appropriate) you are confirming that you are consenting to the Parish Priest and the Parish Council of the Orthodox Parish of the Nativity of the Mother of God, Bristol, to hold and process your personal data for the following purposes (please tick the boxes where you grant consent ):
I consent to the church contacting me by post (……) phone (……) email (……)
I consent to the church’s keeping me informed about news, events, activities and services (……..) (Note: you can unsubscribe from the church e-bulletin at any time as per info at the end of this form or on the Newsletter.)
I consent to the church’s keeping my data as required for processing financial processing and Gift Aid (…..)
I consent to the church’s keeping my data in a spreadsheet as part of a record of parish members, including: my name (….. ) postal address (…..) phone numbers (….. ) email addresses (…..) and relevant data (i.e. Orthodox Christian/date of marriage, baptism etc.) (…..)
I consent to allowing photographs and videos of me (…….) and which include me (…….) to appear in Parish Publications (…..) and online platforms (…..)
CHILDREN:
NOTE: This means children under 13 years old. Separate regulation covers children of 13 and over and we will give a copy of the appropriate form to children and parents.
I give permission for the relevant data above to be kept and processed for my children:
Please List your children’s names and date of birth that you wish to be included:
1……………… 3………………………..
2……………… 4………………………..
PLEASE DO TELL US when your data (e.g. address, phone number, personal status) changes. We will then notify you that we have updated it.
We will update your records no later than every five years and will contact you then for this purpose.
Signed: ______________________________ Dated: _______________________________
You can grant consent to all the purposes; one of the purposes or none of the purposes. Where you do not grant consent we will not be able to use your personal data; (so for example we may not be able to let you know about forthcoming services and events); except in certain limited situations, such as where required to do so by law or to protect members of the public from serious harm. You can find out more about how we use your data from our “Privacy Notice” which is available from our website or from the Parish Secretary.
You can withdraw or change your consent at any time by contacting the The Parish Secretary, Orthodox Parish of the Nativity of the Mother of God, University Road, Clifton, Bristol BS8 1SP or by emailing : info@bristol-orthodox-church.co.uk. Please note that all processing of your personal data will cease once you have withdrawn consent, other than where this is required by law, but this will not affect any personal data that has already been processed prior to this point.
The Orthodox Church of the Nativity of the Mother of God, Bristol, is a Registered Charity, No. 290747